The forecast for this winter doesn’t look much better but many event organisers are making sure that their events can go ahead via webcasting facilities from Video3.

This allows delegates who are unable to attend a live event, or who need to cancel at the last minutes, to still participate in the conference and not miss out on important presentations and information. The same applies to presenters, who may have to cancel because of bad weather, or find themselves delayed at train stations, airports or at home.

With Video3 Webcasting, delegates can log in to any conference from wherever they are, whether at home or at work, and speakers can also webcast their presentations, live, from their homes or offices. The only things you don’t get are coffees, Danish pastries, snowdrifts and stress.

To find out more how Video3 can help you make a success of your conference, regardless of the weather conditions, contact us at info@video3.co.uk or phone on 07774 143433.

Regards,

The V3 Team

Using an application called GuestCast from Video3 technologies we can now deliver a webcast presentation simultaneously directly to your conference and to a remote internet audience for a fraction of the cost of actually bringing your presenter to the event.

The application is very easy to use and allows the guest presenter to deliver their presentation with the minimum of fuss and technical knowhow. Video3 will even change the slides for the presenter as they speak and of course the whole thing is recorded and available as an on demand archive immediately after the event.

The cost of this service is only £395.00 + VAT and we think that it offers the very best in value and audience engagement. Just think how much would it cost to fly a speaker in for your conference?”

To find out more about the GuestCast service from Video3 why not contact us at info@video3.co.uk or alternatively call us on 07774 143433.

Regards,

The V3 Team.

As we all know, A Picture Paints a Thousand Words and because of this we are offering all conference organisers the opportunity to create a short webcast promoting their event completely free of charge.

Using a new application from Video3 called GuestCast you can, from the comfort of your office or home deliver a professional looking webcast that explains to your prospective delegates the reasons why they should attend. The process is extremely straightforward and all you’ll need is a webcam and a microphone and we’ll do the rest.

If you’d like to find out more how Video3 can help you promote your important event why not contact us at info@video3.co.uk or alternatively call us on 07774 143433.

Regards,

The V3 Team

“Simply ignoring or completely blocking social media sites in the workplace does not remove the risks” says Daniel Beaumont. “Instead each organisation needs to harness social media in a controlled way and use a mixture of information governance, guidance and technical controls”.

Patient Opinion, a website where patients comment on their experience of healthcare to help health services improve, believes that the use of social media in the NHS comes from patients themselves. Founder and Chief Executive of Patient Opinion, Paul Hodgkin, is also speaking at the conference discussing “Social media and the NHS: when everyone has a voice.”

Paul Hodgkin says: “Just like everyone else, patients want to be heard, to feel listened to and to be involved. At Patient Opinion we see first hand that patients want to give feedback on their care experiences and use these to start improving their health services.

“Social media has given everyone a public voice, and where people are starting a conversation on these channels they naturally want a response. So health organisations cannot sit passively and wait for the social media to affect them, they need to engage in this new cost-effective way.”

These are just two of a number of presentations that will be given during the two day conference. This year, along with keynote presentations, the event will include three parallel streams on the following:

Patient involved eHealth

Medications Support

Telehealthcare

BCS Health Informatics Scotland Conference 2011 takes place on 12-13 September, with the NHS Scotland eHealth Awards 2011 taking place on the second day, at the Royal College of Surgeons, Edinburgh.

For more information about BCS Health Scotland please visit: http://www.scotshi.bcs.org.uk/

For further detail on the BCS Health Informatics Scotland Conference 2011, please visit: www.hiscotland.info

The presentations covered a range of topics including;

• An Introduction to Webcasting
• The Business Case for Webcasting
• Types of Webcasting Applications
• Creating your own webcasts
• Hints and tips for Conference Organisers, Presenters, Chair and participants
• Top 10 tips for developing an e-Learning Strategy

The webcasts from the workshops are now available on our website at www.video3.co.uk. We think that you’ll find the presentations both helpful and informative.

The conference programme contained the following presentations;

Programme Outline – Laura Borland, Council Member, Scottish Health Council

Why engage service users and the public using social media? – Gary McGrow, Health Services Researcher, Scottish Health Council

Ask Bristol – Bristol City Council’s use of e-participation tools – Anna McDermott, Consultation and Research officer, Bristol City Council

SNOOK – User involvement and community engagement using social media – Lauren Currie , Director, Snook

 NHS Lanarkshire – Community engagement using social media – Marysia Morkis, Communications Manager, NHS Lanarkshire

NHS Tayside – EPORTAL – Allyson Angus, Public Involvement Manager, NHS Tayside

Laura Nixon, Public Involvement Co-ordinator, NHS Tayside

Feedback and panel discussion – Richard Norris, Director, Scottish Health Council

Conclusions & close – Laura Borland, Council Member, Scottish Health Council

We hope you’ll enjoy viewing these interesting and informative presentations.

Video3 has produced dozens of EventCasts, on a variety of health-related topics, for many years and for many clients. Now we’ve put the best of them or our website, and it’s all free. If you’ve never seen them, you now have the opportunity to see the speakers in action and hear their messages. If you’ve seen them before, you can now review their messages. Either way, its good news for anyone in the fields on healthcare delivery, management and research.

All you do is visit us at www.video3.co.uk and click onto the NHS Scotland Webcast Library box, where you’ll find the EventCast you’re looking for. They’re all arranged under simple, easy-to-find categories, such as:

• Scottish Government IST 18 Weeks RTT
• NHS Scotland Annual Events
• Health Scotland EventCasts
• Annual Review EventCasts
• Wellcome Trust Clinical Research Foundation EventCasts
• Training & CPD EventCasts

You can expect to see video presentations from a diverse range of speakers and organisations, including the Wellcome Trust Clinical Research Foundation, and the Scottish Government Improvement Services Team. And the presentations cover topics such as:

• The 18 Weeks Referral to Treatment Programme
• CPD seminars on Spread & Sustainability
• Communities of Practice in Rehabilitation and Mental Health

There are many more to choose from, and others are being added every month.

It’s a great resource and it’s all completely free to Scottish health professionals.

And we’ll be listing future online events, where you can view the presentations live, as they happen.

So visit us at www.video3.co.uk, explore the NHS Scotland Webcast Library, and keep coming back on a regular basis for even more.

We hope your organisation will make use of this valuable resource and we’d welcome any feedback or comments that you might wish to make.

Yours,

The Video3 Team    

info@video3.co.uk

www.video3.co.uk

Main Office : 01324 482817

 For many, this would spell disaster – and it almost did for one of our clients, who was organising a London-based, international conference. But they threw us the challenge and we responded. Here’s what happened.

 Our client told us all about the problem they faced

1. They gave us the contact details of the two speakers, one in Vancouver and the other in Hong Kong
2. They pointed out that there were up to 18 hour time differences between the three cities (Vancouver, London and Hong Kong)
3. With the aid of V3 Technologies, we arranged for the two speakers to deliver their presentations, live to London, within an hour of each other.
4. We also arranged for some interaction between the London delegates and the speakers, allowing the delegates to pose questions and make comments.
5. Then we made sure that an extended audience from the USA, Canada and Europe were able to watch and participate.
6. Finally, we recorded everything and archived it for future reference.

 We respond to many challenges. This is just one of them. Last winter we stepped in to save the day when the weather conditions played havoc with UK travel. Then we stepped in again when national and international flights were disrupted by the volcano in Iceland. And we think that we may be asked to respond positively to other crises as budget restrictions are introduced through the public and private sectors.

 If you want to challenge us, simply get in touch.

info@video3.co.uk

Main Office : 01324 482817

www.video3.co.uk

 Remember Iceland’s volcano? The flights that were delayed and cancelled?

 The world’s weather systems are obviously changing, but that doesn’t mean that we have to allow it to disrupt our lives. And it certainly doesn’t mean that we have to add to the problem by burning more fuel as we travel to events such as seminars, conferences and training sessions.

 Chaos on the roads through the winter months (millions were affected), was followed quickly by more chaos in the springtime skies throughout Europe (over 4000 cancelled flights and a million people stranded). Then came the Budget, with its promise of major cutbacks in public sector expenditure. Everything seemed to be conspiring against us when it came to organising or attending important events. How can anyone be expected to work in these conditions?

 With a promise of less travel, less disruption, less expenditure and less stress, the concept of Virtual Conferences is a simple solution.

 Video3 provides solutions to all your event problems, and many of your other communication challenges. Our Virtual Conference packages are designed to overcome problems and will cover almost every eventuality.

 Organisations of every size, and from every sector, are realising that there is no need to keep doing things in the same old way.

 Why lose productivity by spending hours in cars, trains and planes, when you can sit in the comfort of your office or home, at your own computer?

 How many times are delegates and speakers forced to call off because they can’t get to an event on time, or at all, because of weather conditions?

 And why should anyone travel around the city or country anyway? There’s simply no need for it. We can arrange to have your guest speakers deliver their keynote presentations, live, from their homes or offices, from anywhere in the world. We can arrange for every delegate to hear the presentations and to interact with the speakers and with each other.

 We can beat the blizzards, volcanoes and budget restrictions – and so can you.

 Contact us to find out how.

info@video3.co.uk

Main Office : 01324 482817

www.video3.co.uk

One of our clients recently presented us with a challenge but, let’s face it, that’s what clients tend to do. It wasn’t a particularly massive challenge, but it was one with lots of different things to consider, and we had to get it right.

The Background

Our client was holding a small, but important conference in London. They had lined up speakers from around the world, as well as delegates from the UK, Europe, the US and Canada. Some of the delegates would be attending the conference in London, while others would link to the conference from their office or home computers.

Two of the speakers from the World Health Organisation, one from Hong Kong and one from Vancouver, couldn’t make it to London, but what they had to say was important.

 The Challenge

With expert speakers, and many delegates, thousands of miles apart, everyone had to link up at exactly the right time.

The speakers attending the conference had to present to their live audience in London and, simultaneously, to delegates around the world. Additionally, the speakers from Vancouver and Hong Kong had to make their presentations, live, to the delegates in both London and in the other countries.

The next part of the challenge was that all delegates, regardless of where they were, had to be able to ask the speakers questions, and give comments and feedback on the topics being discussed.

Finally, some delegates, for whatever reason, may miss the live presentations, so everything had to be archived, allowing all delegates to view the presentations at their leisure.

The Solution

We simply resolved all of these problems, and met the challenge head on. Job done.

The key success factors centred on a few of the basics:

• The webcast would not be a “nice to have” option. It would be an integral part of the event
•  We would not get hung up on the technology side but, instead, we would keep the event’s business objectives, and benefits, at the forefront of everything we did
•  We would make things as simple as possible for everyone involved
•  We would meet the challenges in a spirit of co-operation. We would make it work.

 The Lessons Learned

Anything can be achieved when people co-operate and have a clear set of objectives.

With cutbacks in many areas, we all have to think differently, and innovate, if we’re to get the job done. And with annual target savings in the region of 15-20%, there’s never been a better time to rethink event strategies.

There are massive benefits to be gained from the shift away from national conferences to smaller, regional events. But it’s important to ensure that audience numbers don’t fall, and that both delegates and presenters can interact via live webcasting, regardless of where in the country, or world, they are.

Why should everyone be spending time and money to travel, when they can participate from their home or office? Webcasting makes ‘inclusion’ a reality.

 So, what are your experiences? What are your challenges?